![]() Users can apply signatures to their own outgoing messages in Outlook or Outlook on the web (formerly known as Outlook Web App). To do this, you create a mail flow rule (also known as a transport rule) that adds the required information to messages. You can also change the signature for all new messages under a certain account by selecting a new signature in the New messages drop-down list.Īfter that, when you reply or forward email message, the signature you have specified will be added automatically to the email body.In Exchange Online organizations or standalone Exchange Online Protection (EOP) organizations without Exchange Online mailboxes, you can add an HTML or plain text legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization. If there are multiple email accounts in your Outlook, you need to specify default signature to all the email accounts one by one with the above method if you need Ĥ. You can see there is an email account displays on the E-mail account box, after clicking the OK button, all settings will be activated under this email account Ģ. In the Signature and Stationary dialog box, under E-mail Signature tab, select a signature you have created in the Replies/forwards drop-down list under Choose default signature section, and then click the OK button.ġ. Create a new email message, then click Signature > Signature in the Include group under Message tab. ![]() Add signature to replies or forwarded emails in Outlookįor adding signature to replies or forwarded emails in Outlook, please do as follows.ġ.
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